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Associate Director, Onsite Test Coordinator & Phlebotomy Services

Natera

Natera

Remote
Posted on Friday, May 24, 2024

POSITION SUMMARY:

The Manager, Onsite Test Coordinator & Phlebotomist Manager is a results-oriented, hands-on leader who thrives in building and motivating a high-performing team. In this critical role, you will ensure exceptional patient care by overseeing a team who manage blood draw coordination, specimen collection, and kit management administrative duties. Your responsibilities encompass leading the team, optimizing operations, and adhering to all Natera protocols, while maintaining the ability to perform Test Coordinator & Phlebotomist duties as needed.

Management Responsibilities:

  • Team Leadership & Development:
    • Recruit, interview, and hire qualified Test Coordinators.
    • Develop, coach, and mentor team members to ensure they meet performance expectations and professional development goals.
    • Continue to refine the roles and responsibilities, goals, and reach of the team.
    • Conduct regular audits and performance reviews, to and provide constructive feedback to ensure effective work environment and results.
    • Foster a positive and collaborative work environment.
  • Operational Excellence:
    • Develop and implement strategies to optimize team efficiency and productivity in meeting clinic and patient needs and associated turnaround times.
    • Monitor quality indicators and identify areas for improvement.
    • Implement process improvements and ensure adherence to established protocols and regulatory rules.
  • Quality & Compliance:
    • Ensure team adherence to all Natera policies, procedures, and regulatory requirements (CAP, CLIA, HIPAA).
    • Ensure Training and Competency Assessments are completed on time and accepted per Natera guidelines.
    • Conduct regular audits and implement corrective actions as necessary as per Natera Chief Compliance Officer requirements and as needed to ensure compliance at all times.
    • Stay up to date on industry best practices and implement them within the team.
  • Communication & Collaboration:
    • Communicate effectively with team members, clinic personnel, physicians, and other stakeholders.
    • Identify and resolve patient issues in a timely and professional manner.
    • Regularly report operational metrics and team performance to leadership.
    • Oversee management of scheduling and coverage as required by clinic.

Additional Responsibilities:

  • Participate in the development and implementation of new Natera programs and initiatives.
  • Identify opportunities to enhance the patient experience and drive clinic satisfaction.
  • Represent the Natera phlebotomy department in meetings and committees.
  • Stay current on industry trends and innovations in laboratory practices.

PRIMARY RESPONSIBILITIES (Clinic / Patient Services)

  • Split clinical and administrative duties:
    • Oversee test coordinators as they perform patient communications, scheduling and/or blood draws
    • Evaluate sample submission quality, including properly labeled tubes and completed paperwork by way of measuring TNP and MI rates.
    • Track percent of ordered draws fulfilled at each site and by what channel (Natera test processor, clinic phlebotomist, Natera mobile phlebotomist)
    • Administrative duties, such as accessing patient information and reports in Electronic Medical Record (EMR), scheduling patients, aligning available blood draw times to clinic requirements, etc.
  • Requires tracking and data entry for each draw completed, including billing information when applicable.
  • Verifies test requisitions by comparing information with EMR information, bringing discrepancies to the attention of unit personnel and/or resolving missing information fields.
  • Verifies patient by reading and securing patient identification.
  • May need to provide or arrange emergent clinic coverage due to absence of employee, including scheduling patients, completing paperwork, or arranging for collection of a specimen.
  • Tracks collected specimens by initialing, dating, and noting times of collection; maintaining daily tallies of collections performed.
  • Monitors quality results by ensuring employees are following department procedures and testing schedule; recording results in the quality-control log, identifies and reports needed changes to process.
  • Maintains safe, secure, and healthy work environment by following CAP CLIA standards and procedures, following with compliance and/or legal regulations.
  • Work with relevant field team members and internal channels to maintain & support existing customers.
  • Successfully drives completion and efficiency rates set by the business unit.
  • Articulates product and program specifics to the Natera patient community and interested parties.
  • Resolves unusual test orders by contacting the physician, pathologist, nursing station, or reference laboratory; refers unresolved orders back to the originator for further clarification; notifies clinic contact/supervisor of unresolved orders.
  • Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and/or participating in professional organizations.
  • Enhances department reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to patient experience.
  • Position works with PHI on a regular basis in paper and/or electronic form and has access to various technologies to access PHI (paper and electronic) in order to perform the job.
  • Employee must complete training relating to HIPAA/PHI privacy, General Policies and Procedure Compliance training and security training as soon as possible but not later than the first 30 days of hire.
  • Must maintain a current status on Natera training requirements.
  • Ensures team is managing logistical requirements/printing of patient reports for associated clinic.
  • Trains team to manage general billing questions/triaging for resolution with patients.
  • Oversees team compliance with scheduled pick-up logistics s from courier services

QUALIFICATIONS

  • Minimum of 3-5 years of experience in related healthcare setting, oncology and phlebotomy experience preferred.
  • BS/BA degree (preferred)
  • High School Diploma (or equivalent) required
  • Proven leadership and supervisory experience.
  • Strong communication, interpersonal, and conflict resolution skills.
  • Excellent organizational, time management, and problem-solving skills.
  • Proficiency in Google workspace and other relevant software programs
  • Ability to serve and protect the Natera clinic community by adhering to professional standards, hospital policies and procedures, federal, state, and local requirements, and CAP, CLIA, JACHO standards.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • Work either from home or within an office setting
  • Support dedicated “work from home” time for patient scheduling and communications
  • Clinic on-site work schedule to be defined per clinic requirements.
  • Travel required an estimated 25-30%
The pay range is listed and actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.
Remote USA
$129,400$161,700 USD

OUR OPPORTUNITY

Natera™ is a global leader in cell-free DNA (cfDNA) testing, dedicated to oncology, women’s health, and organ health. Our aim is to make personalized genetic testing and diagnostics part of the standard of care to protect health and enable earlier and more targeted interventions that lead to longer, healthier lives.

The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other. When you join Natera, you’ll work hard and grow quickly. Working alongside the elite of the industry, you’ll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.

WHAT WE OFFER

Competitive Benefits - Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents. Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits. Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more. We also offer a generous employee referral program!

For more information, visit www.natera.com.

Natera is proud to be an Equal Opportunity Employer. We are committed to ensuring a diverse and inclusive workplace environment, and welcome people of different backgrounds, experiences, abilities and perspectives. Inclusive collaboration benefits our employees, our community and our patients, and is critical to our mission of changing the management of disease worldwide.

All qualified applicants are encouraged to apply, and will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, veteran status, disability or any other legally protected status. We also consider qualified applicants regardless of criminal histories, consistent with applicable laws.

If you are based in California, we encourage you to read this important information for California residents.

Link: https://www.natera.com/notice-of-data-collection-california-residents/

Please be advised that Natera will reach out to candidates with a @natera.com email domain ONLY. Email communications from all other domain names are not from Natera or its employees and are fraudulent. Natera does not request interviews via text messages and does not ask for personal information until a candidate has engaged with the company and has spoken to a recruiter and the hiring team. Natera takes cyber crimes seriously, and will collaborate with law enforcement authorities to prosecute any related cyber crimes.

For more information:
- BBB announcement on job scams
- FBI Cyber Crime resource page