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Executive Assistant

Guardant Health

Guardant Health

Administration
Palo Alto, CA, USA
Posted on Tuesday, April 23, 2024

Company Description

Guardant Health is a leading precision oncology company focused on helping conquer cancer globally through use of its proprietary tests, vast data sets and advanced analytics. The Guardant Health oncology platform leverages capabilities to drive commercial adoption, improve patient clinical outcomes and lower healthcare costs across all stages of the cancer care continuum. Guardant Health has commercially launched Guardant360®, Guardant360 CDx, Guardant360 TissueNext™, Guardant360 Response™, and GuardantOMNI® tests for advanced stage cancer patients, and Guardant Reveal™ for early-stage cancer patients. The Guardant Health screening portfolio, including the Shield™ test, aims to address the needs of individuals eligible for cancer screening.

Job Description

The Executive Assistant (EA) will provide advanced administrative support to ensure the smooth operations of the Executive and Senior Management Team. The EA will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key internal and external audiences, and able to prioritize and work closely with other members of the executive and administrative teams to coordinate various activities. Over time, the EA will be able to anticipate many of the needs of the team and will be proactive in the execution of those needs.

Essential Duties and Responsibilities:

  • Act as the point of contact for their leaders between internal/external customers & clients. This includes responding to emails, routing correspondence, and attending vital meetings.
  • Handle requests and queries appropriately and timely.
  • Responsible for handling multiple priorities and managing complicated calendars across multiple executives and external personnel.
  • Manage extensive domestic and international meeting and travel arrangements that may often require changes and prepare subsequent final expense reports.
  • Support inter- and intra-departmental communications for their leaders and with external clients; this will involve extensive collaboration with internal and external contacts and the handling of sensitive information.
  • Draft letters and documents required with minimal guidance, format templates, documents and presentations, proofread, etc.
  • Coordinate and carryout team onsite and offsite strategy meetings and team building activities.

Qualifications

  • At least five years supporting senior level executives.
  • Highly-developed interpersonal skills including communication and listening skills, friendly and helpful demeanor, exhibiting a professional, energetic, proactive and enthusiastic demeanor.
  • Excellent verbal and written skills and attention to detail.
  • Demonstrate excellent judgment and influence management skills.
  • Proactive approach to business needs and requirements.
  • Discretion and confidentiality
  • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments.
  • Successful experience in fast-paced entrepreneurial environment.
  • Excellent working knowledge of Microsoft products including; PowerPoint, Word, Excel, Outlook, as well as Google Suite and Concur travel and expenses.

Additional Information

Hybrid Work Model: At Guardant Health, we have defined days for in-person/onsite collaboration and work-from-home days for individual-focused time. All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays, Tuesdays, and Thursdays. We have found aligning our scheduled in-office days allows our teams to do the best work and creates the focused thinking time our innovative work requires. At Guardant, our work model has created flexibility for better work-life balance while keeping teams connected to advance our science for our patients.

For positions based in Palo Alto, CA or Redwood City, CA, the base salary range for this full-time position is $102,100 to $137,800. The range does not include benefits, and if applicable, bonus, commission, or equity.

Within the range, individual pay is determined by work location and additional factors, including, but not limited to, job-related skills, experience, and relevant education or training. If you are selected to move forward, the recruiting team will provide details specific to the factors above.

Employee may be required to lift routine office supplies and use office equipment. Majority of the work is performed in a desk/office environment; however, there may be exposure to high noise levels, fumes, and biohazard material in the laboratory environment. Ability to sit for extended periods of time.

Guardant Health is committed to providing reasonable accommodations in our hiring processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs. If you need support, please reach out to [email protected]

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.

Please visit our career page at: http://www.guardanthealth.com/jobs/

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